Outlook 2010 Meeting requests

It's been months now that I (have to) deal more intensively with Windows world now. Although you might know that I prefer my Ubuntu desktop over Windows I am not one of the "fan boys" ignoring people's or business needs. Honestly, nobody can accuse me of being ignorant on any of both worlds. And honestly, I cannot recommend anybody to go with Microsoft and Windows as a long-term strategy.

One of the recent changes introduced with Outlook 2010 I want to share with you today:
Imagine, you are using Outlook and create a calendar entry. You want to invite a customer, partner, supplier etc - an external person at another company - to this event. You may further enter some agenda or other information before sending the meeting request. So far so good.

In the past it was known that not all e-mail clients or collaboration suites do support meeting requests. There has been an independent standard defined for sending and receiving meeting requests - it's the ICS format. Even Outlook learned to use that format!

Anyway, not every client is supporting this. Before Outlook 2010 Outlook always sent the meeting information as text also (as by the way all/most other mail-clients and collaboration do also).

With Outlook 2010 they removed the event information as text which might lead to the effect that your invited persons never notice that you wanted them to invite to a meeting. The meeting information is simply missing in the email!

I noticed that just because Thunderbird does not read .ics attachments if Lightning is not installed. Only after installing the addon you get the meeting information displayed. I really don't understand why one line of appointment information text is too much to expect...

Related posts: Outlook Calendar Meetings, Maintaining multiple calendars.

No comments: